Procedure for Declaring Candidacy for Open Board Positions

1. Introduction: Open positions for expiring terms of elected members to the Board of Trustees are filled by an election of the full membership of the club. Open positions are announced to the membership and candidates declare their interest by notifying the President of the Board of Trustees (“Board President”). Candidates who declare will have their name placed in nomination for election, which is then announced to the membership.
   
   Mid-term Board vacancies may be filled by the affirmative vote of the remaining Trustees from either within the Board or the general membership.
   
   

2. Announcement of Board Vacancies and Expiring Terms: The Board President will announce Board Vacancies and expiring terms to the general membership via the Princeton Freewheelers website and/or group email no later than January 15^th of each election year.
   
   

3. Declaration of Candidates: Club members wishing to declare their candidacy for an open or expiring Board position must inform the Board President in writing by February 1^st of the election year. All candidates are given the opportunity to declare a brief biographical statement and their qualification for the open or expiring Board position, which is also submitted to the Board President.
   
   

4. Declaration Period: Candidates declaring their intention to run for an opening or expiring position must do so by February 8^th of the election year.
   
   

5. Board Candidate Announcement: An election announcement is posted to the club website and/or is sent to the membership by group email immediately following the close of the declaration period listing the candidates, the Board positions they are seeking and their biographical statement.
   
   

6. Election Announcement: The election period begins concurrently with the announcement of the candidates and expires on the 21^st of February. Instructions for voting are provided to the membership with the election announcement. For any position that is unopposed, the sole candidate(s) will be considered the winner upon a motion by any member of the Board of Trustees with an unexpired term to hold either a vote of acclamation or roll call vote certifying each unopposed candidate as the winner. The Board President will put the question to the Board, asking first for all those in favor of the motion to indicate so orally ("aye" or "yea"), and then ask second all those opposed to the motion to indicate so verbally ("no" or "nay").
   
   

7. Announcement of Election Results: The announcement of the results of the election is posted to the PFW website at the conclusion of the voting period and the tallying of votes. The tallying must be completed prior to the next monthly Board of Trustees meeting.
   
   

8. Installation of Trustee(s)-Elect: Trustee(s)-elect are formally installed at the March monthly meeting of the Board of Trustees and begin serving their terms according to the provisions of the Club’s bylaws.
   
   

9. Appointed Board Positions: Whenever there is an opening for any appointed board positions, soliciting candidates to fill the opening will follow this same procedure and the appointee will be selected and certified by the Board of Trustees at the next meeting of the Board. If the opening is a result of an expiring term, the new appointee will be selected and certified by the incoming Board of Trustees after its installation.